Before you ask for quotes
Gather the date, address, guest count, service hours, venue type and drink menu. Note any outdoor setting, stairs, elevators, security restrictions or early setup requirements.
Assign every supply
Confirm alcohol responsibility, alcohol-free choices, drinking water, ice, mixers, garnishes, cups or glassware, napkins, bar tools, storage and waste bags. Do not assume staffing includes a portable bar or rentals.
Confirm the working plan
Agree arrival and departure times, last call, breaks, extra-hour pricing and cleanup. Share the venue contact and loading instructions. Confirm whether documentation or vendor approval is needed before arrival.
Keep one final version
Send the same final event brief to the host, venue and provider. Include the accepted quote and the day-of contacts. Reconcile payments and request honest feedback after the event.
Turn the guide into a plan.
Try the calculator, then send your event details for an availability review.
Open the cost planner